Terms of Service

Purpose and scope

This service is offered jointly by Albany Students’ Association (ASA), Massey University Students' Association Palmerston North (MUSA) and Massey at Wellington Students' Association (MAWSA).

Jointly we respect the privacy of individuals and comply with the New Zealand Privacy Act 2020 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person). These terms set out how we will collect, use, disclose and protect your personal information. These terms do not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see privacy.org.nz. We may change these terms by uploading revised terms onto the website. Any changes will apply from the date that we upload the revised policy.

For the purposes of the Privacy Act 2020 the agency that is collecting and holding your personal information is: Albany Students’ Association Incorporated (ASA), Level 2, Student Central, Massey University Auckland Campus, Albany, Auckland,0632, and:

If you sign up as Class Rep for any distance courses or Manawatu internal courses, your personal information will be shared with Massey University Students' Association Palmerston North (MUSA), Student Services Building, Turitea Campus, Palmerston North, 4442.
If you sign up as Class Rep for any courses delivered on the Wellington campus, your personal information will be shared with Massey at Wellington Students' Association (MAWSA), Student Services Trust Building Block 9, Level C, 63 Wallace Street, Massey University Wellington, 6021.

Personal information collection and sharing

If possible, we will collect personal information from you directly. We collect personal information about you from:

You, when you sign up on this website
When you utilise any of our services in person or via online platforms
If you contact us directly via telephone, email, or other similar methods
Third parties where you have given us authorisation to do so or where this information is publicly available
When you sign up to or attend one of our events or workshops
When you participate in our surveys or competitions

Personal information that we collect may include:

Name
Student ID
Contact Information – email, phone etc
Courses that you are studying

By using our services, you agree that all information you submit, upload, display or post to our services or website (and that we collect about you) is accurate.

Using your personal information

We will use your personal information
To verify your identity and enrolment status at Massey University to confirm eligibility
To contact you regarding Student Association services
To provide Association services to you
To respond to communications from you, including any complaints
To conduct surveys
For any other purpose authorised by you or the Act.

Access to your personal information

Access within the Associations to your personal information will be limited to the respective staff members and executive members who require it to do their jobs.

We may disclose your personal information to:

Massey University staff provided you have authorised this
Massey University students who need to contact you as there Class Representative
Any business that supports our services and products, including any person that hosts or maintains any underlying IT system, data centre, or cloud-based service that we use to provide the website or other services and products
Any other person authorised by the Act or another law
Any other person authorised by you

Protecting your personal information

We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse. Where your personal information is stored in a cloud-based service, we will take all reasonable steps to ensure that they have adequate security and privacy safeguards. You are responsible for keeping any passwords that you use to sign on to our online platforms confidential and must not share them with anyone else.

How long we keep your personal information

You authorise us to hold your data for our purposes and to provide you with services and we will retain this data unless you contact us to ask for your account to be deleted.

Accessing and correcting your personal information

You can update some of your personal information, by signing into your profile and updating it yourself. You have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.

Internet Use

This website is protected by an SSL Certificate (Secure Sockets Layer) to maintain a secure internet connection. You will see a padlock in the URL bar of the browser. However, if you provide us with personal information over the internet, the provision of that information is at your own risk. If you follow a link on our website to another site, the owner of that site will have its own privacy policy relating to your personal information. We suggest you review that site’s privacy policy before you provide personal information. We use google analytics to analyse the movement of user traffic through our website. Users can choose to opt out of Google Analytics at any time by changing their ad settings or by using the Google Analytics opt-out browser add-on, so their visits are not tracked into Google Analytics. We use cookies (an alphanumeric identifier that we transfer to your computer’s hard drive so that we can recognise your browser) to monitor your use of the website and help us provide a good user experience. You may disable cookies by changing the settings on your browser, although this may mean that you cannot use all the features of the website.

Contacting the Associations about your personal information

For questions regarding these terms or the use of your personal information, please contact the general managers or presidents of ASA, MUSA or MAWSA.